Submitting a job application is only the first step in the hiring process. While it’s tempting to sit back and wait for a response, a thoughtful follow-up can show initiative, reaffirm your interest, and potentially give you a competitive edge. However, following up must be done professionally and strategically to avoid coming across as impatient or pushy.
Here’s a step-by-step guide on how to follow up after submitting a job application:
1. Wait the Appropriate Amount of Time
Generally, it’s best to wait 7 to 10 business days after submitting your application before reaching out. This gives the employer time to review applications and begin the shortlisting process. If the job posting has a closing date, wait until a few days after that deadline has passed.
2. Find the Right Contact Person
If possible, send your follow-up to the hiring manager or HR representative. Check the job posting, the company’s website, or LinkedIn to identify the right contact. If you can’t find a name, it’s acceptable to address your message to a general title like “Hiring Manager.”
3. Choose the Right Method
Email is the most professional and non-intrusive way to follow up. It allows the recipient to respond at their convenience and keeps a written record of communication. If you applied through a recruiter or online portal, you can often use that channel to send a message.
4. Craft a Professional and Concise Message
Your follow-up should be polite, brief, and to the point. Here’s a basic structure:
- Subject Line: Following Up on [Job Title] Application – [Your Name]
- Greeting: Address the person by name if known.
- Body:
- Express enthusiasm for the role.
- Reiterate your interest in the position.
- Mention the date you applied.
- Ask if there’s any additional information you can provide.
- Closing: Thank them for their time and consideration.
Sample Email:
Subject: Follow-Up on Marketing Coordinator Application – Jane Doe
Dear [Hiring Manager’s Name],
I hope this message finds you well. I recently applied for the Marketing Coordinator position on June 14 and wanted to express my continued interest in the opportunity.
I’m very excited about the potential to contribute to your team and bring my background in digital marketing and content creation to [Company Name]. Please let me know if there’s any additional information I can provide to support my application.
Thank you for your time and consideration. I look forward to the possibility of speaking with you further.
Best regards,
Jane Doe
[Phone Number] | [Email Address] | [LinkedIn URL]
5. Don’t Follow Up More Than Twice
If you don’t hear back after your initial follow-up, it’s okay to send one more message a week later. After that, it’s best to move on and continue applying to other roles. Persistently contacting a company may come across as unprofessional or desperate.
6. Stay Organized
Keep a log of where and when you applied, who you followed up with, and any responses you received. This will help you stay on top of your job search and plan future follow-ups effectively.
Final Thoughts
A well-timed and professional follow-up can help you stand out in a crowded job market. It demonstrates professionalism, enthusiasm, and good communication skills—qualities every employer values. Just remember to be respectful of the employer’s time and avoid overdoing it. Persistence is good, but professionalism is better.
